The opportunity We are looking for a driven Accounts Assistant to assist with accounting & bookkeeping, accurately process invoices, and handle accounting paperwork efficiently.
Responsibilities;
Data Entry:
- Assisting the Accounting & Finance Manager with data entry tasks for accounting & bookkeeping
- Invoice Processing:
- Prepare and process invoices promptly together with any copies and other documentation such as delivery notes
- Verify the accuracy of billing information including quantities and pricing
- Filing & Record Keeping:
- Maintaining organized and up-to-date records of invoices and related documentation
- Ensuring all records are filed properly and easily accessible for reference or audit
- Invoicing Queries:
- Responding to and resolving discrepancies and issues with sales, credit control and dispatch departments
- Preparing documentation for credit note requests for processing by Accounting & Finance Manager
- Collaboration & Coordination:
- Coordinating with the Warehousing & Dispatch teams to receive invoicing requests
- Submitting promptly to the Warehousing & Dispatch teams generated invoices and delivery notes
- Compliance & Controls:
- Ensuring invoicing process is compliant with company policies and procedures
What we expect of you
- Attention to detail to ensure accuracy
- Efficiency and speed in your working style for quick processing of paperwork
- Excellent time management skills to prioritize and manage multiple invoices effectively
- Strong organizational skills to maintain an accessible documentation trail
- Motivation to work well under pressure in a fast-paced work environment
- Teamwork and ability to collaborate with other colleagues
- Proactive mindset to raise any questions or queries if and when they arise Must-haves
Qualification
- Proven experience (at least 2 years) in an Accounts Assistant role
- Accounting qualification
- Proficiency in the use of computer software and Microsoft Office applications
- Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully.
If qualified share your cv to vacancies@jantakenya.com by 27 November 2025 indicating “Accounts assistant”